Create a QR Code for Your Travel Business
Hotels, guesthouses, tour operators and visitor centers all answer the same questions on repeat: where is breakfast, what time is the tour, how do I get to the trailhead. A QR code puts those answers on the guest’s phone. The code is dynamic, so the page can change with the season.
Room guideRoom 12GuesthouseBreakfast, checkout and a few
local tips on one short pageScan for
local tips
Larch HollowRidge TrailCheck conditions before you set outScan for trail
conditions
Where Travel Businesses Put QR Codes
A hotel room, a meeting point, a trailhead and a suitcase. Guests are in four very different moods at each, and the page behind the scan has to suit all of them.
Why Put QR Codes in Hotels, Tours and Travel Materials?
Guests ask the front desk the same dozen questions every day, and people on a tour want details a printed itinerary can’t fit. A QR code answers both from the guest’s own phone, in their own time. It also saves a guide from repeating the meeting-point question to every arrival.
Answer the daily dozen once
Breakfast times, Wi-Fi help, checkout, the nearest pharmacy. Put them on one page and open it from a card in the room. Your staff still help, but guests who would rather look it up have somewhere to look.
Help guests who arrive tired
After a long trip guests want the Wi-Fi, the breakfast time and the way to the room, not a welcome speech. A code at check-in or in the room answers those without holding up the queue at the desk.
Give every language its own page
International guests read the page in the language they know. Make one page per language, give each its own code and print them side by side. That’s easier to keep accurate than one page full of tabs.
Plan for guests with no data
Visitors abroad often switch mobile data off. If your hotel has Wi-Fi, say so on the card and keep the linked page light. A code that needs roaming data is one many guests won’t scan.
See which cards get scanned
Use a separate code for the room card, the lobby display and the signboard and compare scan counts in your dashboard. The numbers show scans only and say nothing about bookings or reviews.
Features Built for Hotels, Tours and Trails
Put one code on the card and see which cards get scanned.
Summer hours, a closed footpath, a new tour time: update the page in your dashboard and the card in the room, the sign at the trailhead and the flyer on the reception desk all show the change. Nobody has to walk the property with a roll of tape.
Match your hotel or tour brand with colors and a logo, and add a short line such as “Scan for local tips.” Keep the code dark on a light background, even on a hand-painted slate or a wooden sign, and put it on a plain patch.
See how many times each code has been scanned over time. Compare the room card, the lobby display and the trailhead sign. GetQR counts scans only. Bookings and reviews appear in your reservation system and on review sites, so read the two together.
Download SVG or EPS for the sign-maker building a trailhead board, or PNG and PDF for room cards you print yourself. The vector files stay sharp on a large outdoor sign and a small bedside card alike, so one code covers both.
Give each hotel, tour, trail or language its own code and manage them in one dashboard. A group with three guesthouses, or a tour operator with a dozen routes, can update one page without touching another or losing track of what points where.
Set Up a QR Code for Guests and Visitors
Think about who scans, where they are and whether they have signal.
Six Ways Travel Businesses Use QR Codes
For hotels, tour operators, trail managers and the travelers themselves.
In-Room Guides
Put a card on the bedside table or desk that opens a local guide, breakfast times and checkout details. Keep the page short and practical: the pharmacy, the late-night food, the bus stop. Print the Wi-Fi details and the emergency contact on the card too, in case a guest’s data is switched off. Test it by lamplight.
Tour Meeting Points and Itineraries
Print a code on the meeting-point sign or the confirmation card that opens the route map, the day’s timings and what to bring. Update it if weather forces a change. Guests who arrive early, or lost, can scan it and find you, which saves your guide a handful of phone calls. Test the route link on a phone first.
Trailheads and Attractions
Fix a code to a trailhead signboard or an attraction entrance that opens a trail-conditions page, opening hours or safety notices. Use weatherproof material and keep a basic map printed on the board as well, because signal is often poor where trails begin and a printed map never needs charging. Test it with the signal you actually get there.
Brochures and Booking
Add a code to a printed brochure or a counter display that links to the booking page for that specific tour or room type. Link to the exact product rather than your homepage, and use separate codes for different brochures if you want to compare which ones get scanned and picked up. Say what each scan opens.
Luggage Tags and Trip Documents
A traveler can print a luggage tag with a code that opens a page with an email address or a trip itinerary. Keep the page limited to what you’d happily show a stranger, and leave off the home address, passport details and anything sensitive. Anyone who scans the tag will see the page. Use a durable tag material.
Guest Feedback and Return Visits
Leave a card at checkout or hand one over at the end of a tour with a code that opens your review page or a short feedback form. Ask in person as well, because the code only shortens the step. A second code, on a different card, can open a returning-guest offer. Keep the form to three questions.
Running Several Properties or Tours?
Give each hotel, tour, trail and language its own code and manage them from one dashboard. A tour operator can keep each route’s page separate and see which routes’ cards get scanned.
Printing QR Codes for Rooms, Signs and Trails
Matte Cards for Hotel Rooms
Room lighting is dim and glossy cards pick up lamp reflections. Print on matte stock, put the code on a plain light area and test it by the bedside lamp.
Weatherproof the Outdoor Signs
Trailhead and attraction signs face rain, sun and frost. Use weatherproof material with a matte finish, and ask your printer how long the print lasts outdoors.
Mind the Clear Space
Leave empty space on all four sides, even on a rustic board where frames, carved edges or screws can run close to the code.
Plan for Signal and Data
Mountains, valleys and old stone walls block signal. Test the scan on site with an ordinary phone, and keep the linked page light so it loads on a weak connection.
Size for the Setting
A bedside card is read at arm’s length and a trailhead sign might be scanned from a step or two back. Make the code large enough for the setting and test it at the final size.
Test on Several Phones
Scan the printed sample on a few phones, including an older one, before you order the full set of cards and signs.
See What GetQR Users Have to Say
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Frequently Asked Questions
What hotel, tour and trail managers ask before they print.
The questions guests ask most. For most properties that means breakfast hours, checkout, Wi-Fi help and a few local tips on one short page. Add separate codes for room service, spa or events once the first page works.
Change the page, not the card. Move seasonal details such as summer hours onto the page instead of printing them on the card, and edit the destination in your GetQR dashboard if the page itself moves. The printed card stays in place.
Print the Wi-Fi name and password on the same card, keep the page light, and leave a printed essentials sheet in the room. A QR code is a second way to reach information. It shouldn’t be the only way.
Make one page per language and one code for each, and print them side by side on the card. Check each page after any update, since a change in one language is easy to forget in the others.
At about eye level, on a flat area away from edges, and large enough to scan from a step back. Test it at final size, with a weatherproof print, before you fix the sign in place.
First change the trail page to show the closure. Then check that the sign’s code opens it. Then put a printed notice on the sign too. Don’t rely on a QR code alone for safety warnings, since some visitors won’t scan.
It can be, if the page holds only what you’d show a stranger, such as an email address. Anyone who scans the tag will see the page, so leave off your home address, passport details and anything private.
Print one copy on the real stock. Scan it in the room with the lights low, on two or three phones, including an older one. Open the page on mobile data as well as Wi-Fi. If it passes, order the batch.
Check whether the card is clean and flat, whether the page opens from a typed address, and whether the guest’s camera works on other codes. Offer a printed sheet at the desk, then fix the cause for the next guest.
They can, if both should open the same page. If you want to see which one gets scanned, give each its own code and compare counts in your dashboard after a few weeks.
The meeting point with a map link, the start time, what to bring and a phone number for anyone who’s lost, in that order. Guests scanning at the meeting point need the location first.
As long as the cards that point to it are in use, and a little longer, since guests keep cards as souvenirs. Make sure it opens something helpful, such as a thank-you page or your current booking page.