Create a QR Code for Your Fundraiser
Put your donation page, event sign-up or volunteer form behind one scan, and print it on posters, collection tins, flyers and thank-you letters. The code is dynamic, so the page behind it can change with your campaign. Donations are made on your own donation platform. The code just gets people there.
Village hall appealSat 12 OctBake SaleCakes, tea and a raffle
at Elmgate Village HallScan to
donate
sign up
Where Fundraisers Put Their QR Codes
Church halls, finish lines, shop counters and letters through the door. Here is what the scan opens in each.
Why Use a QR Code for Fundraising?
Most people who might give are in the middle of their day, with a phone in hand and a few seconds to spare. A web address on a poster asks them to remember it, type it and hope they got it right. A QR code takes them straight to your donation page. It also gives volunteers one less thing to explain at the table.
One scan to the donation page
Posters, tins and flyers all have the same job: getting someone from “I’d like to help” to the page where they can. A scan skips the typing, and the donation page opens straight away.
Use one poster for the whole campaign
The autumn appeal ends and the winter one begins. Point the code at the new page and the posters, banners and tins already out there lead to the right place.
Give each runner or team their own page
In peer-to-peer fundraising each participant has a page. Give each a code that opens it, and supporters at a finish line or a school gate can reach it quickly.
See where your materials get used
Your dashboard shows scan counts for each code. Use separate codes for the poster, the tin and the flyer and compare them. GetQR counts scans only, so donations are tracked on your donation platform.
Make the thank-you count
A code in a thank-you letter can open a short impact page about what donations did. It’s a good moment to keep supporters in the loop, as long as what you say there is accurate and up to date.
QR Code Features for Fundraisers
Put the code on your materials and see how often each one is scanned.
Point the code at this year’s appeal and at a different page for the next one. The posters in shop windows, the banners at events and the tins already out in the community keep working, which spares a small team a lot of reprinting.
Add your charity’s colors and logo, plus a short line like “Scan to donate” or “Scan to volunteer.” Keep the code dark on a light background, because a poster with a pretty code that won’t scan is a lost chance.
See how many times each code is scanned over time. Use separate codes for posters, tins and flyers to compare them. GetQR counts scans. Gifts, donor records and receipts live on your donation platform, which is where your real figures are.
Download SVG or EPS for the print shop, or PNG and PDF for the volunteer designing a flyer at home. Whatever the size, from a tin sticker to a banner, the code stays sharp when you use a vector file.
Run a gala, a sponsored walk and a year-end appeal side by side. Give each its own code, manage them in one place, and edit any one without touching the others. Handy for small teams with more campaigns than hours.
Set Up Your Fundraising QR Code
Start with the page people should land on.
Six Ways Fundraisers Use QR Codes
Posters, tins, letters and T-shirts all give supporters a quick route to your page.
Posters in Shops and Community Spaces
Put a code on the poster in the shop window, library or school hall, linked to your donation page or event sign-up. Add a line saying what the scan does, and print the charity name and registration number on the poster too, so people can see who is asking. Fix it at eye level so people can scan without crouching.
Event Signage and Banners
Add a code to the banner at a fun run, the table at a bake sale or the program at a gala dinner. Place it where people are already standing around, such as the queue for the cake stall, and make it big enough to scan from there. Keep the page the code opens light, because people will be scanning outdoors on mobile data.
Collection Tins and Boxes
Put a small code on a card beside the collection tin for customers who carry little cash. Keep it flat and well fixed. A loose sticker at a till is worse than none, so check regularly that nobody has stuck a different code over it. Add a short line such as “Scan to give by card.”
Personal Fundraising Pages
Give each runner, walker or team a code linked to their own fundraising page, and print it on their T-shirt, sponsor sheet or social post. Supporters at the finish line can sponsor straight away instead of promising to look it up later. Check that each page shows the right name before the day, so nobody sponsors the wrong runner.
Letters, Flyers and Thank-You Cards
Add a code to appeal letters and flyers that opens your donation page, and to thank-you cards that open a short update on what donations achieved. Keep a printed web address next to the code for supporters who prefer to type it. Test the code on the letter’s actual paper first, since a folded or glossy sheet can cause scanning trouble.
Volunteer Recruitment
Link a code to your volunteer sign-up form on noticeboards, in event programs and on the back of thank-you cards. It suits people who are moved on the day but would never write down a phone number. Keep the form short and say who will contact them. Thank them by email within a day or two.
Running Several Campaigns at Once?
Give each appeal, event and fundraiser their own code and manage them from one dashboard. A charity running several appeals can then see which materials get used.
Printing Fundraising QR Codes
Show Where the Code Leads
Print your charity name and a short web address near the code. People are right to be wary of scanning unknown codes, and a visible address helps them trust it.
Fix It Down Properly
Codes on tins, boards and posters should be firmly attached so nobody can stick a different code over yours. Check them at the start and end of each event or shift.
Dark Code, Plain Background
Use strong contrast and a plain light area for the code. Charity posters often carry photos and bright colors, so keep the code clear of them.
Size for Where People Stand
A table sign is read at arm’s length and a banner from a few steps away. Make the code big enough for that distance and test it at final size.
Keep the Border Clear
Leave clear space on all four sides, and keep text, logos and the edge of the poster out of it.
Test Before You Print the Batch
Print one copy on the real material and scan it with a few phones, including an older one. Open the donation page and check that it loads quickly and is easy to finish.
See What GetQR Users Have to Say
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Frequently Asked Questions
What fundraising teams ask before they print.
Yes. Change the destination in your GetQR dashboard and the printed code stays as it is. Posters already on the wall will send people to the new page.
No. A GetQR code opens a link. The donation is made on the page you link to, through your own donation platform, and that platform records the gifts.
Some will hesitate, and that’s sensible. Print your charity name, registration number and a short web address next to the code, and fix posters firmly so nobody can stick another code over yours.
The donation page. Someone who has decided to give shouldn’t have to hunt for the button.
Dynamic codes show scan counts in your dashboard. Use separate codes for each poster, tin or flyer to compare them. GetQR counts scans, not donations, which are recorded on your donation platform.
Yes. Create a code for each participant that opens their own page, and manage them all from one dashboard.
Probably. Rules about charity numbers, wording, raffles and collections vary by country and region. Check what applies to you, and ask your regulator or a local adviser if you’re unsure.
On a flat, secure card or label beside the tin, rather than on a curved surface. Check it’s firmly fixed, and replace it if it gets scuffed or peeled.
Short and simple. Most people will arrive on a phone, so make the amount, the button and the payment options easy to reach without zooming or scrolling through a long story.
Big enough to scan comfortably from where people will stand, and tested at final size. A small code in a corner of a busy poster is easy to miss.
At least as long as the poster stays up, and a while longer, since posters turn up in drawers months later. Make sure it still opens something useful, such as a thank-you page.
Print one master sheet listing each code and where it goes, and brief volunteers before the event. Label every box of flyers with its code’s purpose, so the poster code doesn’t end up on the collection tin.