Create an Event QR Code
Let attendees register, view the agenda, find their room, or join a virtual session with a single scan. With a dynamic GetQR code, you can update the destination if times, rooms, or links change, without reprinting your posters, badges, signs, or programs.
SummitKeynotes, workshops and evening mixers
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full agenda
Tidewater Summit2026connect
How Organizers Use Event QR Codes
From registration desks and posters to badges and programs, see how QR codes help attendees take the next step quickly and keep event details up to date.
Why Put a QR Code on Your Event Materials?
Event details change. Agendas shift, rooms swap, and links get long. A QR code gives attendees a direct way to open the registration form, the schedule, a session link, or a venue map without typing an address. With a dynamic GetQR code, you can update the destination if times, rooms, or links change, so posters, badges, programs, and signs don’t have to be reprinted.
Cut Down on Typing at Registration
Attendees scan and open your registration or self check-in page on your event platform instead of typing a long address. They can start the form on their own phones while they wait, which can help keep the line at the desk moving.
Keep Details Up to Date
Session moved? New speaker added? Update the destination in your GetQR dashboard. Printed materials can continue to open the current information.
Compare Scan Activity Across Materials
Use separate codes for posters, badges, programs, and signs, and compare how often each is scanned over the course of the event. Scan counts show which materials people use; they don’t show what attendees do on the page.
Connect In-Person and Remote Attendees
Link to a live stream, virtual room, or digital program so in-person and remote attendees reach the same session page without separate printed instructions.
Replace Several Printed Links with One Code
Point one code on a badge or program to a single event page that links to the agenda, map, and sessions, instead of printing each link separately. You can change what that page contains without changing the code.
Manage Multiple Event Touchpoints
Create separate codes for registration, sessions, networking, feedback, and wayfinding, and manage them all from one dashboard.
Features Built for Event Teams
Create QR codes you can update after printing, match to your event branding, and track from your GetQR dashboard. Use them on posters, badges, programs, signs, and screens.
Session moved or link changed? Update your registration page, agenda, or session link from your dashboard without reprinting materials. Printed codes can continue to open the updated destination.
Match your event branding, add a logo, and include frame text such as “Scan to Register” or “View Agenda.” Keep the code dark on a light background so it stays easy to scan.
See how often each code is scanned and review scan activity over time. Give posters, badges, and signs their own codes to compare scan counts between them.
Download your QR code as SVG, EPS, PDF, PNG, or JPG. Use SVG or EPS for large posters and small badges that need to stay sharp, or a high-resolution PNG or PDF for slides and digital displays.
Create separate codes for registration, sessions, networking, and feedback and manage them from one GetQR dashboard, keeping each code connected to the right page.
Create an Event QR Code in Three Steps
Choose a destination, style the code, and export a print-ready file in three steps.
6 Effective Ways to Use Event QR Codes
Practical applications for conferences, meetups, and hybrid events.
Registration and Check-In Forms
Place codes on posters, table tents, and desk signs that open the registration form or a self check-in page on your event platform. Attendees can start on their own phones while they wait. For badge or ticket scanning at the door, keep using your platform’s own tools.
Digital Agendas and Session Info
Send people to an agenda page that can change without reprinting programs. When a session moves or a speaker is added, update the page, or switch the code to a new destination.
Badge Networking
Add a code to badges that opens the attendee’s LinkedIn profile or a digital contact page. Attendees decide what to share, and the destination can be updated if their details change.
Live Streams and Virtual Rooms
Put a code beside each session in the program that opens the right live stream or breakout room, so hybrid attendees don’t have to hunt for a link in a confirmation email.
Feedback and Surveys
Show a code on stage screens, exit signs, and handouts that opens a session or event survey while the experience is still fresh. Switch to a different survey for each day of a multi-day event.
Wayfinding and Maps
Put codes on signs at entrances and in halls that open a venue map or room directory. Use a separate code on each sign to see which locations are scanned most.
Manage Every Event Code from One Place
Create separate QR codes for registration, sessions, badges, and feedback and manage them from one GetQR dashboard. Update destinations as the event changes, without reprinting materials.
Event QR Code Print Guidelines
Use Strong Contrast
Place a dark QR code on a light, solid background. Avoid glossy or reflective surfaces in bright halls and outdoor venues, where glare can make scanning harder.
Size It for the Viewing Distance
Make the code large enough to scan comfortably from the distance where it will be used. Badges and programs are held close and can use smaller codes; posters, banners, and signs need larger ones. Test at the final printed size rather than relying on a fixed measurement.
Keep the Quiet Zone Clear
Leave an empty margin on all four sides of the code. Keep text, borders, lanyard holes, and badge-holder edges out of this space so cameras can lock on quickly.
Prefer Vector or High-Resolution Files
Export SVG, EPS, or press-ready PDF where possible so the code stays sharp on both small badges and large posters.
Test Under Event Conditions
Print samples on the actual badge, poster, or sign material and scan them with several phones in lighting similar to the venue before producing the full run.
Add Clear Labels
Short text such as “Scan to Register” or “View Agenda” tells attendees what will open. Make sure the label matches the destination.
See What GetQR Users Have to Say
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Frequently Asked Questions
Everything you need to know about creating and using event QR codes.
Yes, if you use a dynamic GetQR code. You can update the destination from your dashboard at any time. The printed code stays the same, and future scans open the new link.
A code opens one destination at a time. You can point it to a single event page that includes both, or create separate codes for registration, agenda, and sessions so you can place each where it is most useful and compare scan activity.
No. Most modern iPhone and Android cameras scan QR codes without a separate app. Attendees open the camera and point it at the code.
Yes. GetQR shows how many times each code is scanned and when, so you can compare activity across materials during the event. Use a separate code for each poster, badge, or sign if you want to compare them. These are scan counts, not attendance numbers.
Yes. You can link codes to live streams, virtual rooms, or digital programs. The code opens the link you choose; the stream or room itself is hosted on your own platform.
Registration desks, posters, badges, programs, stage screens, and wayfinding signs all work well. Place the code where attendees naturally look when they need the next piece of information, and add a short label such as “View Agenda.”
Use SVG or EPS if your printer accepts vector files, since they stay sharp from small badges to large posters. A press-ready PDF or a high-resolution PNG also works. Ask your printer which format they prefer.
There is no single size that works for every item. Badges and programs are held close and can use smaller codes; posters and banners need larger ones. Make the code large enough to scan from the expected distance, and print a sample at the final size to test it before the full run.
Yes. Create separate codes for registration, individual sessions, rooms, networking, and feedback and manage them from your GetQR dashboard. Separate codes let you compare scan activity between them.
Scanning the code needs a phone with a data connection to open the page. Check mobile signal in key areas before the event, and consider posting Wi-Fi details near the codes if the venue signal is weak.